Department of Personnel Management

New Employee Intake Process

Attached are the essential documents for the New Employee Intake Process:

Key Points:

• New Employee Intake Memo: This memorandum informs Navajo Nation departments and programs about the new New Employee Intake process by DPM. This process replaces the Personnel Action Form (PAF) with a standardized form to streamline onboarding, reduce processing time, and ensure timely payment. Steps include completing the New Employee Intake Form, scheduling appointments, verifying forms, and enrolling in benefits.

• New Employee Intake Form: : Captures new hires' personal and job details, ensuring smooth onboarding with sections for salary assessment, position information, required documents, and approvals.

• DPM Support Services Assigned Division Listing: A listing of divisions with assigned DPM support services for employee reference.

Access New Employee Intake Process Documents here:

• New Employee Intake Memo
• New Employee Intake Form
• Assigned Division PAFs_Revised

New Collective Bargaining Agreements for Navajo Nation Employees

A notice to all Navajo Nation employees, particularly members of Local Union 2005 of the United Mine Workers of America (UMWA), informing them about the new Collective Bargaining Agreements signed on September 12, 2024. These agreements affect employees in the Executive Branch, Division of Public Safety, and Navajo Head Start, restoring their rights to union representation under the Navajo Preference in Employment Act. Key points include voluntary union membership, representation for union members in work-related issues, union dues details, and provisions for membership changes. Training on the agreements will be provided to all employees.

Thank you!

Access New CBA Notice Here:

• Navajo Nation Head Start & UMWA

Important Update: Personnel Action Form (PAF)

The Department of Personnel Management (DPM) has updated the Personnel Action Form (PAF), including the "Clearance Signature" section.

Key Points:

• Clearance Signatures: Required during offboarding.
• Termination Notice: Submit promptly for timely payment of accrued leave and 401k payouts.

• Memo - Revision to Personnel Action Form (2024)
• Personnel Action Form (2024)

UMWA and Navajo Nation Finalize Agreement to Restore Collective Bargaining Rights

United Mine Workers of America (UMWA) and the Navajo Nation have agreed to restore collective bargaining for 1,500 union members, providing better working conditions and benefits. This affects workers across several Navajo Nation departments. UMWA has also started a Facebook group for member communication. This agreement indicates a stronger future for the entire Navajo community, showcasing the positive results of cooperative efforts.

Completion Schedules for FY 2025

Attached are the updates Completion Schedules for 90 Days and One Year Introductory.

FY 2025 EPAF/RAF Submission Schedule

Pursuant to the Navajo Nation Personnel Policies Manual (NNPPM) and the Performance Appraisal Process Procedures, every employee must receive a performance appraisal at least once a year. Accordingly, supervisors are hereby reminded that Employee Performance Appraisal Forms (EPAF) must be submitted to the Department of Personnel Management (DPM) for all employees by the established deadline date. The EPAF deadline date is based on an employee’s anniversary date which is October 1st, the date of hire, or date of their last salary increase whichever is the latter. The rating period is a twelve-month period commencing on the employee's anniversary date and each year thereafter.

FY 2025 GWA Salary Schedules

On September 27, 2024, Navajo Nation President, Dr. Buu Nygren, enacted the Navajo Nation Council (“NNC”) Resolution No. CS- 39-24, An Action Relating to an Emergency for the Navajo Nation Council; Approving a Continuing Resolution for the Navajo Nation for Part of Fiscal Year 2025, Beginning October 1, 2024, and Not to Exceed March 31, 2025, to Ensure the Uninterrupted Operation of the Navajo Nation Government; Waiving 12 N.N.C. §840. The legislation includes appropriated funds for a 4.00%, General Wage Adjustment (“GWA”) beginning on October 1, 2024. Pursuant to the Navajo Nation Personnel Policies Manual (“NNPPM”) §VII.D.(2), the Department of Personnel Management (“DPM”) hereby issues new Salary Schedules for immediate implementation by all divisions/departments of the Navajo Nation Executive and Legislative Branches. These schedules supersede all previous schedules and shall be utilized for all personnel matters relating to recruitment, payroll, benefits, retirement and budgeting for personnel.

DPM JVA Announcement

In reference to Department of Personnel Management's notification of the Online Employment Application dated July 29, 2024, the DPM Recruitment team will be working through the transition and implementation phase starting with the Job Vacancy Announcement (JVA).

Recruitment Database/Online Application Transition

The Department of Personnel Management(DPM)is pleased to announce the upcoming release of our Online Application! With this change, the DPM will be going through a transition period to allow a smooth and successful deployment of the online application portal.

Change in Address Form

Please be informed that effective immediately, the Department of Personnel Management (DPM) will implement the attached Change in Address Form. The personnel action form for Change in Address will no longer be utilized. This will assist all Navajo Nation employees, current and former, in a more convenient way to update their address information.

Leadership Training

The Navajo Nation Department of Personnel Management (DPM), in collaboration with Pax Harvey Consulting, will be conducting Leadership Training for ALL Supervisory Positions within the Navajo Nation Government. This training will emphasize the importance of our mission, visions, and values in relation to a productive and safe work environment. We will provide training in the following areas:

• Communication
• Hostile Workplace
• Creating Healthy workspaces
• Ethical Decision Making
• Workplace mediation
• Coaching/Mentoring
• Teamwork
• Leading vs. Managing

All Departments Conducting Qualification Assessments

Official listing of the departments currently conducting Qualification Assessments.

Sexual Harassment Awareness Training Transition

Official notification that beginning March 1, 2024. the Department of Personnel Management (DPM) will provide the following compliance training: Sexual Harassment Awareness & prevention Training. Previously provided by the Staff Development & Training Department. All Executive and Judicial Branch employees will need to attend Compliance Training Sexual Harassment Awareness & Prevention Training every other year. Mandated by Dr. Buu Nygren and Chief Justice of the Navajo Nation Supreme Court JoAnn Jayne via Executive Order (EO No. 03-2023 & AO No. 34-2023).

Address Change Form for Former Navajo Nation Employees

This form is for use by prior Navajo Nation employees only. Current employees will require a PAF from their Department/Program.

Lifting of COVID Leave 10/17/2023

We hope this message finds you well. We would like to inform you of an important update regarding our COVID Leave policy. As of June 15, 2023, the COVID leave mandate has been lifted, and we have received the proper documentation to support this decision. Moving forward, DPM will adhere to the lifted mandate and no longer accept COVID leave requests. Instead, employees who require leave due to COVID-related reasons will be required to utilize their accrued sick leave balances. This change will be implemented immediately. If The DPM already received your COVID leave requests prior to this memorandum, DPM will honor and review these requests on a case-by-case basis. All other COVID leave not already at DPM, will not be honored after today.

POSITION CLASSIFICATION QUESTIONNAIRE (PCQ)- FRF/ARPA POSITIONS

Please be advised that pursuant to the approval of the Fiscal Recovery Fund (FRF) Central Support allocations by former Navajo Nation President Nez, several Navajo Nation programs were awarded funding for Personnel. During this time, the Department of Personnel Management (DPM) developed a three (3) page position classification questionnaire (PCQ) to expedite the review and establishment of new position

REVISION TO JOB VACANCY ANNOUNCEMENT (JVA) & RECRUITMENT EMAIL CHANGE

For immediate implementation, the attached fillable PDF Job Vacancy Announcement (JVA) will be replacing the excel JVA. The JVA revisions will simplify the creation and submission of JVAs by programs and allow the DPM Recruitment team to quickly review and publish JVAs using the data collected. The JVAs will then be generated on newly formatted PDF for posting to the DPM’s Jobs page.

Revision to Personnel Action Form (PAF)

Please be informed that effective immediately, the Department of Personnel Management (DPM) will implement the attached revised Personnel Action Form (PAF). The PAF revisions include changes to the"Clearance Signature" section which will now require clearance signatures from the Navajo Nation Department of Information Technology (DIT) and the Office of the Controller| Financial Management Information System (FMIS) Section.

Provisional Hire

NAVAJO NATION PERSONNEL POLICIES MANUAL (NNPPM) AMENDMENTS

Pursuant to the Health, Education and Human Services Committee (HEHSC) Resolution No. HEHSCAP-04-23, amending the Navajo Nation Personnel Policies Manual Section IV.K.5, approving the Navajo Nation to hire employees on a provisional basis while the background checks are pending. The attached amendments are being issued for your use and implementation and are effective on April 26, 2023.

Navajo Police Officer Day

Please be advised that pursuant to Resolution No. CJY-53-20, the Navajo Nation Council amended Legislation CO-64-17 declaring the second Friday in May to be known as "Navajo Police Officer Day" within the Navajo Nation.

Effective July 2, 2020, the Navajo Nation Council found it to be in the best interest of the Navajo Nation to provide for "Navajo Police Officer Day" to be an observed day, as distinguished from a paid holiday.

Therefore, the "Navajo Police Officer Day" will no longer be a paid holiday as outlined in the Navajo Nation Personnel Policies Manual (NNPPM). Further, Resolution No. CJY-53-20 provides up to four (4) hours of Administrative Leave to Navajo Nation employees to attend Navajo Nation Police Officer Day events held on the Navajo Nation.